School-Chartered Buses

Annually the NCSIG will send districts a list of pre-approved potential vendors to charter buses.  The districts may request companies to be added to the list.

If a district wishes to use a company that is not on the pre-approved list, the district may request that the company be reviewed by the NCSIG as an addition to the list. The request for approval must be received at least 60 days prior to the date of the trip to allow adequate time for underwriting.

District Level Responsibilities:

Before the trip, the requestor will:

• Receive proper administrative approval from their district
• Send the District transportation department and vendor an itinerary with a listing of all stops (this will allow the vendor to ensure the SPAB driver can complete the trip in the legal amount of hours)
• Ensure proper contract language, specifically in the area of insurance and indemnification. The vendor must list the District as additional insured on all policies and include a waiver of subrogation on the Workers’ Compensation policy.

Before the trip, the district will:

• Review purpose/goal/itinerary of the trip
• Approve/disapprove the request
• Ensure the SPAB company is on the pre-approved list
• Verify the driver’s DMV driving license report
• Notify the transportation department
• Assign the day-of-trip inspector
• Send the vendor a list of the items the district will check on the day of the trip
• Forward the SPAB packet to the requestor
• Obtain proper certificates of insurance with additional insured and waiver of subrogation endorsements

The day of the trip, the school trip inspector will:

• Check general condition of the SPAB bus
• Confirm the vehicle registration is the same as the CHP 292 form
• Review the driver’s:
• California driver license
• SPAB certificate
• Medical card (DL51A)
• Log Book
• Ensure the driver has the final trip itinerary
• Ensure the driver can complete the trip in the amount of legally allowed hours

The day of the trip, the teacher will:

• Confirm the permission forms are present and signed for each student
• Confirm the medical release forms are present and signed for each student
• Confirm a first aid kit is present
• Ensure the emergency evacuation procedures are explained to everyone on the bus